Please read this privacy notice carefully, as it describes what personal information Stoneseed Limited (“We”) may hold about you, what it’s used for, and how it’s obtained. You should regularly review this privacy notice, as we may change it from time to time. If we make any significant changes, we will endeavour to send you an email to notify you of such changes, although this may not always be possible. Additionally, we will display a notice on our website to identify the changes being made.
If you have any questions about this privacy notice or do not agree with it, you can email email@example.com.
This privacy notice does not apply to employees, past or present. A copy of the employee privacy notice can be requested by emailing firstname.lastname@example.org.
Stoneseed Limited is a professional services company, which employs a wide range of highly experienced, flexible IT professionals, who engage with clients to help advise, manage and deliver their IT projects.
Stoneseed Limited is registered to the following address:
3 Innovate Mews, Lake View Drive,
Sherwood Business Park, Nottingham,
You can find out more about us at https://www.stoneseed.co.uk.
Data protection law says that we can only use your personal information if we have a valid reason to do so. We will only keep and use your information if we have one of the following reasons:
We will only use your information for our legitimate interests when we have an appropriate business reason, and we will tell you what our legitimate interests are.
The information we collect about you depends on who you are, and what your relationship with us is. The information we hold about you may have been provided by you or obtained from a third-party source.
We provide professional services to other businesses, and as such, most of the information we collect relates to individuals in a professional capacity.
The tables below list the personal information we collect, how we collect it, what we use it for, and our reasons for doing so. They are not exhaustive lists, and there may be instances where we need to collect and use your personal information for purposes which are not listed below.
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|Information we collect from our website|
|When do we collect your information?||What information do we collect?||What do we use it for?||Our reason(s)|
|When you visit our website.||IP address.||To see which companies are looking at our website.||Legitimate interests – to identify businesses who might be interested in our services.|
|When you download a brochure or eBook.||Email address.||If you provide a business email address, we will email you yo discuss how our services can help your business.||Legitimate interests – to market our services to businesses.|
|When you subscribe to our Project Management blog.||Email address.||We will email you blog updates.||Consent. You can unsubscribe at any time.|
|When you use a form to ask us a question or enquire about our services.||Name, Email address, Phone number, Company.||We will contact you to respond to your question or enquiry.||Legitimate interests – to respond to questions and enquires.|
|All other information|
|When do we collect?||How is it collected?||What is it used for?||Our reason(s)|
|Candidates – contact details, CV and right to work documentation.||When you apply for a Stoneseed job directly, or; When you apply through a recruitment partner, or; When we download your CV from any job boards you have uploaded it to, or; When you are referred to us by someone else.||To recruit permanent and temporary Stoneseed employees.||Legitimate interests – to recruit employees.|
|Clients – contact details.||We ask our clients to provide us with contact in their organisations.||To contact our clients to discuss and manage our service.||Legitimate interests – so we can contact our clients.|
|Contractors – contact details, CV and birth certificate or passport details.||When you apply for a Stoneseed contract position directly, or; When you apply through our recruitment partner, Access Talent, or; When we download your CV from any job boards you have uploaded it to, or; When you are referred to us by someone else.||To recruit for contract positions, and to manage active contractors.||Legitimate interests – contractor recruitment and contractor management.|
|Employees emergency contacts.||We ask all of our employees to nominate emergency contacts, such as relatives or close friends.||If any of our employees have an emergency, we will inform their nominated emergency contacts.||Legitimate interests – to fulfil our duty of care to our employees.|
|Prospective client contact details.||We identify and collect contact details for prospective clients using public sources, such as professional networking platforms and company websites.||We will contact prospective clients to discuss how our services can help their business.||Legitimate interests – to market our services to businesses.|
|Supplier contact details.||We ask suppliers to provide us with a contact in their organisation.||To contact suppliers who are working for us or are working for clients on our behalf.||Legitimate interests – so we can contact our suppliers.|
We may share your personal information with third-parties for a variety of reasons, depending on who you are, and your relationship with us. Here is a list of some of the third parties that we typically share information with. It is not an exhaustive list, and we may occasionally need to share personal information with other third parties (e.g. if we need to comply with a legal obligation).
We do not use automated means to make any decisions about you. All of our decisions are made with human involvement.
We use IT service providers who have operations outside of the European Economic Area (EEA). For example, we use an email marketing service based in the U.S. As such, some of your personal information may be transferred and stored outside of the EEA.
We have contracts in place with all of our IT service providers, which require them to protect your personal information to the same standards as in the EEA, regardless of where they store it.
We keep personal information for different lengths of time, depending on what it is, and what we use it for. Here are our retention periods for commonly collected information.
In some circumstances, we may need to keep your information for longer than stated above, such as, to comply with our obligations to the tax authorities, or for evidence in an ongoing legal claim.
You have several rights with regards to your personal information (listed below). In accordance with data protection law, we will exercise requests within one month, except where the request is considered excessive.
To exercise any of your rights, please submit your request in writing by emailing email@example.com.
Access to your personal information – You can request a copy of your personal information.
Change or correct your personal information – If you believe the information we hold is incorrect or incomplete, you can request we change it.
Request we stop using your personal information – If you do not believe we are using your personal information fairly or lawfully, you can ask us to delete, or stop using your personal information.
In some circumstances we may not be able to delete your personal information (e.g. if it’s needed to comply with a legal obligation). If we cannot delete your personal information, we will tell you why.
Request we restrict the use of your personal information – You can ask us to restrict the use of your personal information for the following reasons:
Whilst use of your personal information is restricted, we will not use it for any other purpose.
Withdraw consent – If you have provided consent for any activities involving your personal information, you can withdraw consent at any time.